3-22-18
Good afternoon Disney Trip Families…
Here is the final installment of informational emails for the trip! Please remember that you can access all packing lists, and previous emails by going to sherwoodbands.org and selecting the 2018 California trip tab.
There is a lot of scheduling and planning to take 115 people on a trip to California. Flexibility is key in schedules and itineraries! We have been notified of a change in flight time for the Los Angeles (LAX) Flight, because of this, we will be having TWO call times on Monday morning. I am attaching the flight list roster to this email again so that you can verify which call time applies for your student traveler (I will not be posting the student roster to the website for privacy purposes, please refer to this email attachment for determining which flight/call time is correct).
If you are on the SNA (Orange County Flight):
8:20 a.m. – Gather in SHS Band Room
8:30 a.m. – Meeting in Band Room
8:45 a.m. – Load Bus
9:05 a.m. – Depart SHS
10:00 a.m. – Arrive at PDX, Check In with travel chaperone to receive boarding pass.
12:00 p.m. – Alaska Airlines Flight 580: 12:00 p.m. – 2:23 p.m.
If you are on the LAX (Los Angeles Flight):
6:20 a.m. – Gather in SHS Band Room
6:30 a.m. – Meeting in Band Room
6:45 a.m. – Load Bus, receive pre-printed boarding passes.
7:05 a.m. – Depart SHS
8:00 a.m. – Arrive at PDX, check in
10:00 a.m. – Alaska Airlines Flight 568: 10:00 a.m. – 12:32 p.m.
Please note the return flight for LAX has adjusted slightly too:
Return Flight SNA : Alaska Airlines Flight 565 to PDX 6:57 – 9:15 p.m.
Return Flight LAX: Alaska Airlines Flight 437 5:00 p.m. – 7:28 p.m.
Please be prepared to pick up your student from the airport approximately ten minutes after arrival. You can track the flight by checking the Alaska Airlines Flight Tracker online to see if the plane is on time.
Onto the next item of business. Thank you for downloading the Life360 app to your students phone, please make sure it is ready to sync up to the chaperones at the concert/meeting on Friday evening. There is one more app that will be extremely useful while visiting Disney and California Adventure. It is the Disney App. If you go to the app store and search (Disneyland) it is the app that has a blue background and a white silhouette of the castle.
Please create an account on the app with an email address, and password so that we will be able to scan their ticket to it. We will use this app to scan your students ticket for park entry, their chaperone will keep their paper ticket safe so it won’t get lost. This app also lists all ride wait times, schedule of events and attractions for the day at both parks, and gives information for Max Pass if you choose to use/purchase it.
Here is a link to learn more of the benefits of using a Max Pass:
Attached you will also find tips on great places to eat, and “save money” while at Disney provided by a couple of fellow band parents. We look forward to seeing you all with your students on Friday Night with concert attire, shoes etc ready to check in. (Student/Chaperone Call Time is 6:00 p.m. in the band room, the concert and meeting for parents is at 7:00 p.m. in the Gym) We should be finished with the concert, parent meeting, and loading the trailer by 8:45 p.m.
Lennae Bishop
Brant Stai
3-19-18
Good afternoon California Trip Parents,
One week from today we will be landing in California to begin our band trip! The weather for now looks to be sunny and highs in the 70’s and lows in the 50’s for the beginning of next week. Let’s hope that trend remains! (Please pack a jacket for mornings and evenings though!). This email and the following e-mail will be our concluding instructions, requests, packing lists and student expectations.
Please note the following details which have been communicated already:
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If you have missed our previous two informational e-mails, or you would like to share with your student, there is a tab on the sherwoodbands.org website listed as DISNEYLAND 2018. That tab has all communication regarding the trip. Please refer to it if you have any questions. (Please note that the trip rosters with students names/chaperone assignments will NOT be posted to the website for privacy purposes).
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Please be sure to include all items not marked (optional) on the packing list. Remember the close toed shoe requirement when performing and participating in the workshop at Disney. Remember to pack a portable battery charger for their cell phones as that will be our main way of communicating with your student. Their batteries will drain quickly in a long day out and they need to be able to recharge them.
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As for appropriate attire for Thursday, (students will be attending the L.A. Philharmonic Concert that evening), There will be no opportunity to return to the hotel to change during the day, so dress appropriately for a full day of sightseeing and fun, as well as dressy enough for the concert. In speaking with the box office, this concert will have people dressed from velvet and pearls to jeans and a nice shirt. We understand that we will be out and traveling the entire day that day, but please consider wearing nicer shorts/pants and a nice shirt (polo, button down, no graphics, holes etc.) for this day.
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Please turn your code of conduct form into Mr. Stai this week if you have not already done so.
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Please remember that concert attire (including shoes) music, and instrument will be turned in and loaded on the band trailer after the concert on Friday Evening.
Safety and Security Protocol:
We would like each student to download the app Life 360 onto their cell phones for this trip (Instructions attached). If you would do that this week, we will be connecting them with their assigned chaperone at the concert on Friday. This app will keep us informed as to their location and will provide a great tool for us to communicate with your student as instructions will be sent to students phones while we are in California. Please see attachment for instructions for installing Life 360. We will of course, have all chaperones delete your students information off of their phones after we return to Sherwood.) (The assigned room chaperones which will request access to your student’s location is attached to this email).
We expect each student to remain in the buddy system for the entire trip. Students are never to be alone, always accompanied with at least one other band student. If the chaperones see any student alone, the student will become buddies with the chaperone for the rest of the day.
Each student will be assigned a chaperone that will be checking in on them every couple of hours through the days at Disney and on Thursday. It will be required for the student to respond to these check ins within 15 minutes. If there is any problem or emergency, your student will contact their assigned chaperone, who will help with the issue, or refer the issue to Mr. Stai or Mr. Dyer. (By way of information, the student to chaperone ratio is approximately 8:1).
If you/your family is joining us in California, we ask that you allow the assigned chaperone to do their job and that your student adheres to the rules of the trip as they are traveling with the band.
I am also attaching the flight list for all students and assigned travel chaperones for this trip. Please review the list, so that you will know what time your student will arrive back in Portland on 3/30 for pick up. The flight from LAX (Los Angeles) is set to arrive at 8:04 p.m. and the SNA (Orange County) is set to arrive at 9:15 p.m. We will have their assigned travel chaperone waiting with them until you arrive to pick them up. Please be punctual so that the chaperones can go home as well. You can also work out carpools for pick up using the flight list.
In closing I just want to impress upon you how wonderful I think these band students are. You have all paid a lot of money to have them enjoy this trip and experience some really amazing and fun things. My hope is that each band student will watch out for each other, be inclusive, and not do anything that would cause their fellow band students to be uncomfortable. As a general rule of thumb, if they wouldn’t do or say it in front of their parents, me or the directors, they shouldn’t do or say it at all. I have witnessed these students on many occasions step up and be that awesome. We will have no problems if they conduct themselves this way on the trip.
Please watch for one more email sent tomorrow on tips and ideas for navigating Disney!
Lennae Bishop
Brant Stai
3-9-18
Good Morning Trip Families –
Here is the Itinerary for your traveling student for our California Trip! We will have another installment of instructions and details sent to you next week with safety procedures and “how to navigate Disneyland/California Adventure” details. Please note that this is the second packing list, the first was in the first e-mail that will be loaded onto the Band trailer with their concert attire.
March 26 – Monday
7:15 a.m. – Gather in SHS Band Room
7:30 a.m. – Meeting in Band Room
8:00 a.m. – Load Bus
8:20 a.m. – Depart School
9:15 a.m. – Arrive at PDX, Check in
- PDX to SNA Flight 11:55-2:20
- PDX to LAX Flight 11:10-1:19
1:30-2:30 p.m. – Charter Bus from each airport to take us to Downtown Disney (Arrival times approx 2:30-3:30).
2:30-4:00 p.m. – Students to shop/wander around Downtown Disney.
4:10 p.m. – Meet outside Goofy’s Kitchen (Located in Disneyland Hotel)
4:30 p.m. – Dinner Reservation with Goofy’s Kitchen
6:00 p.m. – Students to shop/wander around downtown Disney.
6:45 p.m. – Load buses to travel to Downtown Anaheim Community Center.
7:15 p.m. – Arrive at Community Center for Rehearsal
7:30 p.m. – Music rehearsal/Trip Meeting/Hotel Room keys handed out.
8:45 p.m. – Load buses to travel to hotel.
9:00 p.m. – Arrive at Hotel, check in to rooms.
10:30 p.m. – In Rooms for the night
11:00 p.m. – Tape in, chaperones to give instructions for next day.
March 27 – Tuesday
Tuesday’s Mission:
- Enjoy Disneyland/California Adventure with your buddies.
- Lunch and dinner is on your own this day. A snack/bottle of water will be provided but you need to bring money for lunch and dinner for yourself this day.
- Be on time for your ensemble’s studio session.
- Buddy groups need to be based on ensemble due to studio sessions.
Tuesday Times to Consider:
- Breakfast served at Hotel from 6:30a.m.-10:00 a.m.
- Disneyland Park Hours 8:00 a.m. – Midnight
- California Adventure Park Hours 8:00 a.m.-10:00 p.m.
Workshop Timing:
- Wind Ensemble: Meet Cast Member at Flick’s Funfare in California Adventure at 9:00 a.m. for a 10:00 a.m.recording studio appointment. Finished recording at 11:30 a.m.
- Concert Band: Meet Cast Member at Flick’s Funfare in California Adventure at 11:30 a.m. for a 12:30 p.m.recording studio appointment. Finished recording at 2:00 p.m.
- Bowmen Band: Meet Cast Member at Flick’s Funfare in California Adventure at 2:00 p.m. for a 3:00 p.m.recording studio appointment. Finished recording at 4:30 p.m.
9:30 p.m. – Everyone needs to have left park by this point and be returning to hotel rooms for the evening.
10:00 p.m. – Tape in/instructions from chaperones for next day.
March 28 – Wednesday
6:00 a.m. – Breakfast At Hotel
6:45 a.m. – Gather as entire band in hotel lobby.
7:00 a.m. – Walk to Disney Entrance/Mosaic Compass.
7:45 a.m. Disney Cast Member meets group at Compass to escort to Hollywood Backlot Stage for Performance.
8:00 a.m.- Change into concert attire, warmup/rehearsal, performance instructions.
9:15 a.m. – Ready to take stage.
9:30 a.m. – Sherwood Symphonic Band Performance at the Hollywood Backlot Stage in California Adventure
10:00 a.m. – Change back into Disney Shirts and street clothes, pack band trailer, group meeting, dismissed to enjoy parks.
10:45 – Enjoy Disneyland/California Adventure with your buddies, lunch and dinner is on your own this day. A snack/water bottle will be provided but you need to bring money for lunch and dinner for yourself this day.
- Disneyland Hours 8:00 a.m. – Midnight
- California Adventure Hours 8:00 a.m.-10:00 p.m.
11:30 p.m. – Everyone needs to have left park by this point and be returning to hotel rooms for the evening.
12:00 a.m. – Tape In/Instructions from Chaperones for next day.
March 29 – Thursday
6:30 a.m.-10:00 a.m – Breakfast at Hotel
Relax at Hotel, Swim, Eat Breakfast, Sleep
10:45 a.m. – Load Bus to leave for Lunch
11:15 a.m. – Arrive Los Nietos Park in Santa Fe Springs
11:30 a.m. – Lunch Served By In-N-Out Burger Food Trailer (Included In Trip Fee)
12:45 p.m. – Load Buses to travel to OUE Skyspace
1:00 p.m. – 2:15 p.m. – Enjoy OUE Skyspace observation deck/Sky Slide (Purchase your own tickets if you choose to ride the slide)
2:15 p.m. – Gather as a group to walk to Disney Concert Hall
3:00 p.m. – Disney Concert Hall historical/architectural tour of the Music Center Campus
4:30 p.m. – Tour Completed. Explore museums, parks etc. on your own with buddies, Eat Dinner (To be Paid on your own).
7:00 p.m. – Everyone meet & reassemble outside of Disney Concert Hall.
7:30 p.m. – Enter Disney Concert Hall for Mozart & Vaughan Williams Concert performed by L.A. Philharmonic.https://www.laphil.com/events/performances/132/
9:45 p.m. – Load buses to return to hotel
10:30 p.m. – Arrive at Hotel, return to rooms
11:00 p.m – Tape In/Instructions from Chaperones for next day
Friday – March 29
6:30 a.m.-10:00 a.m Breakfast at Hotel
Relax, Swim, Eat Breakfast, Sleep, Prepare for checkout.
11:00 a.m. – Check out of Hotel/Load Buses
11:30 a.m. – Arrive at The Packing District for Lunch (Students need to provide their own money for this meal)
2:30 p.m. – Load Buses for Airport
- SNA to PDX 6:55 p.m.-9:15 p.m.
- LAX to PDX 5:45 p.m. – 8:04 p.m.
8:15-9:30 p.m. – Picked up by Parents at the Airport
Please See Attached Packing List as well, more communication to come soon! Its getting close!
Brant Stai, Director
Lennae Bishop Booster President
3-7-18
Dear Students & Parents,
Greetings! We have a bunch of trip correspondence coming out over the next couple of days. Here is the first installment!
Please read & discuss the attached behavior contract for our trip. Mr. Stai needs the form signed in order for student’s to travel. Your behavior form needs to be signed and submitted to Mr. Stai by Monday, March 19th. Please contact Mr. Stai at bstai@sherwood.k12.or.us with any questions.
On Monday, March 12th & on Wednesday, March 21st we will be having our two Disneyland Symphonic Band rehearsals from 3:15-4:30pm. Each student has already been assigned a binder with music. Students need to be practicing their music in advance.
On Friday, March 23rd we will be giving a preview concert at 7:00pm at Sherwood HS. We will perform our set of Disney music all the way through. This will be our only opportunity to perform live prior to the trip performance. Concert attire for this will be “business casual”, and not our standard “concert attire” (more on this in the next couple of paragraphs).
After the concert we will have a trip meeting. I will talk about the behavior contract, trip itinerary, our buddy & check-in system for the parks. At the conclusion of the meeting, we will be loading instruments, concert attire, music and music stands into the Band Trailer to travel to Los Angeles. Here is the attire packing list for the band trailer:
- GIRLS: concert dress (black dress shoes, must be close toed, no sandals allowed at Disney performance)
- BOYS:concert slacks, black shirt, black tie, black vest (no tuxedo jackets to be worn at Disney)(Bowmen Band boys do not need a vest), black socks and black dress shoes. (No vans or tennis shoes).
- Concert Attire items can be turned in BEFORE the concert on 3/23. (You will not wear your attire to the concert). We will have a garment bag with your name on it to pack all attire in for loading on the trailer. Please bring attire on a hanger ready to place in the bag and include shoes and all accessories for the performance.
Our 2nd installment will have the first draft of the trip itinerary. More coming soon!
Brant Stai, Director
Lennae Bishop, Band Booster President
12-14-17
Good afternoon Band Trip Families!
I am all set up with (hopefully) all band parent emails on this group. If you know of someone that did not receive this e-mail that would like to be included, please send me their address. On the other hand, if you receive this e-mail and do not have any interest in our Spring 2018 Band Trip to California, please let me know.
First and foremost, as of December 1, your student should be paid up to $760 of the $1200 trip fee. If you need to know where you are in payments, log onto ParentVue and check to see how much you have paid. If you made a payment in the past 7 days by check, I will not be able to deposit it with Debi Bear at the school until after the winter break. If you are not paid up, please be prepared to get paid up by the first week of January, the rest of the airline tickets are going to be paid for in January, as well as other fees.
Second, I have attached a trip/medical release form to this e-mail. Please neatly fill out all of the requested information on that form, copy your students health insurance card (front and back) and return them to me by JANUARY 4TH. You can send them to school to turn into the band room lock box after the break, or mail them to Sherwood Band Boosters, 21370 SW Langer Farms Parkway, Suite 142 Box 256, Sherwood Oregon, 97140.
Third, transportation to the Airport on Monday, March 26 will be via school bus. We will meet at the High School band room at around 8:00 a.m. that day (exact times communicated later). Please make sure your student has all required items packed in a suitable CARRY ON suitcase and personal bag/backpack. We will not be checking any luggage for this trip. We have two flights booked for the band to travel (one to Orange County Airport and one to LAX). I will let you know the exact flight time and number for your student in a future e-mail. For the return trip on March 30th, we are asking for you to pick your students up at the Airport (one flight arrives at 8:04 p.m. and one at 9:15 p.m.) I will do my best to keep siblings and travel buddies on the same flight, please bear with me as I make these arrangements as I have 97 students and 18 adults to coordinate.
When we get back to school from winter break, I will have hotel room sign ups posted in the band room. Your student can choose 1-3 people they want to room with. Keep in mind that when choosing, Mr. Stai and I reserve the right to shift “couples” in rooms to make sure everyone has a safe and enjoyable experience. With that in mind, when your student signs up for a room, they should place their first choice of roommate on the line directly below their name so that we keep them together if we need to shift some roommates around.
Lastly, I have been working on a really fun and I hope exciting itinerary for this trip, I don’t have exact times yet, but I will explain it to you the best that I can if you would like to read further:
MONDAY, March 26
*School Bus from High School to Airport
*Fly to California, Charter Buses at each airport to pick up travelers
*Charter Busses to take us to Desert Palms Inn and Resort
*Check In to Hotel, prepare to visit Downtown Disney
*Dinner at Goofy’s Kitchen for a Character Dining Experience for all Students
*Shopping in Downtown Disney/enjoying hotel amenities.
*Breakfast and lunch are students’ responsibility this day.
TUESDAY, March 27
*Complimentary breakfast at Hotel
*Enjoying all activities at Disney/California Adventure
*Approx. 2 hours of this day will be spent in a Disney Recording Studio recording the individual bands and putting it to a Disney animation! – This recording experience cannot be attended by any other parents or family members. My understanding is a couple of chaperones and the band directors are the only extras allowed in the studio.
*Lunch and Dinner are the students’ responsibility this day.
**I am hoping to have a pre-packed snack to send with each student for them to take with them in the parks (water bottle, granola bars etc)
WEDNESDAY, March 28
*Complimentary breakfast at Hotel
*Enjoying all activities at Disney/California Adventure
*Approx 3 hours of this day will be rehearsing/changing into concert attire and performing on a Disney or California Big Stage – as soon as I know the exact time and location, I will let you know.
*Lunch and Dinner are the students’ responsibility this day.
**I am hoping to have a pre-packed snack to send with each student for them to take with them in the parks (water bottle, granola bars etc)
Thursday, March 29
*Complimentary breakfast at Hotel
*Enjoy amenities of hotel in the morning.
*Charter buses to pick us up around 11 a.m. and take us on a tour of LA, we will stop for Lunch as a group, paid for by student trip fee.
*Arrive at OUE Skyspace for a 360 degree view of the area and tour. Entrance is paid for in Trip fee, optional SKYSlide to be purchased by students if they wish to participate.
*Charter Bus to take us to Walt Disney Concert Hall, we will take a tour of the hall and museum.
*Students will have free time to visit museum, park and hall as well as eat dinner at a local bistro/restaurant surrounding the concert hall. (This meal is students’ responsibility).
*Attend the LA Philharmonic with Guest Artist Richard Goode in the Walt Disney Concert Hall. (Our Seats are amazing, it will give the students a unique experience as they are sitting above and behind the orchestra so they have a view of the conductor!)
*Charter Bus to return us to Hotel
FRIDAY, March 30
*Complimentary breakfast at Hotel
*Enjoy amenities and pack up at hotel.
*Leave Hotel around 11 a.m. to stop at the Anaheim Packing District for a memorable and unique dining experience! (Lunch and Dinner this day are students’ responsibility).
*Leave Packing District for respective Airports to return to Portland.
*Arrive in PDX for parent pick up.
If you finished reading this entire e-mail, congratulations! I hope this invokes some excitement into you and your student! A few final thoughts: When sending spending money with your student for indicated meals or souvenirs, one idea is to go to Target and purchase Disney Gift Cards (if you use your REDCard you can get a 5% discount) your student can use the gift card to purchase food and items while at Disney/California Adventure on Tuesday and Wednesday. We will be pulling the band trailer to California, all concert attire and instruments will be packed on the trailer for the students to access while performing or participating in their recording studio experience.
I hope your holiday season is full of family friends and relaxation! Please be prompt in turning in the release forms and payments. We are looking forward to a wonderful trip in March!
Lennae Bishop
Band Booster President.
From 10-10-17
Good evening Band families,
From May 2017
PDF Version of Trip Letter & Payment Cycle
Dear Band Parents & Students Grades 8-11,
The Sherwood HS Band Program will be taking a trip to Southern California the dates of March 26-30, 2018. During this trip we plan to: spend a couple of days in Disneyland & California Adventure Parks, participate in a cinematic studio recording experience with a professional musician/composer, perform on one of the main stages in the Disneyland Park, and observe the L.A. Philharmonic.
The Total Cost is $1200. Payment Due Dates:
- June 1 – $100 (Non-Reundable – Hotel Deposit)
- September 1 – $220
- October 1 – $220
- November 1 – $220
- January 1 – $220
- February 1 – $220
Please follow this payment process carefully:
- Turn in payment to lockbox inside band room.
- Make checks payable to Sherwood High School (NOT the band boosters).
- In Memo section, write Student Name – California Trip
Checks sent in over the summer can be mailed to:
Sherwood High School Band Boosters
21370 SW Langer Farms Parkway, Suite 142 #256
Sherwood, OR 97140
This is an optional trip and is open to all band students (Bowmen, Concert, Wind Ensemble). Our performances will most likely be a combined ensemble setting (like graduation band). Other details will be announced later.
If you have an interest in being a chaperone, please contact our booster president at president.sherwoodbands@gmail.com.
Sincerely,
Brant Stai
Sherwood High School Band Director
bstai@sherwood.k12.or.us
Sherwood Bands 